Safeguarding Policy

The Parish of Christ Church, Hackenthorpe




The following policy was agreed at the Christ Church Hackenthorpe Parochial Church Council (PCC) meeting held on 15 July 2019

In accordance with the Church of England Safeguarding Policy our church is committed to:

  • Promoting a safer environment and culture.
  • Safely recruiting and supporting all those with any responsibility related to children, young people and vulnerable adults within the church.
  • Responding promptly to every safeguarding concern or allegation.
  • Caring pastorally for victims/survivors of abuse and other affected persons.
  • Caring pastorally for those who are the subject of concerns or allegations of abuse and other affected persons.
  • Responding to those that may pose a present risk to others.


The Parish will: 

  • Create a safe and caring place for all.
  • Have a named Parish Safeguarding Officer (PSO) to work with the priest-in-charge and the PCC to implement policy and procedures.
  • Safely recruit, train and support all those with any responsibility for children, young people and adults to have the confidence and skills to recognise and respond to abuse.
  • Ensure that there is appropriate insurance cover for all activities involving children and adults undertaken in the name of the parish.
  • Display in church premises and on the Parish website the details of who to contact if there are safeguarding concerns or support needs.
  • Listen to and take seriously all those who disclose abuse.
  • Take steps to protect children and adults when a safeguarding concern of any kind arises, following House of Bishops guidance, including notifying the Diocesan Safeguarding Adviser (DSA) and statutory agencies immediately.
  • Offer support to victims/survivors of abuse regardless of the type of abuse, when or where it occurred.
  • Care for and monitor any member of the church community who may pose a risk to children and adults whilst maintaining appropriate confidentiality and the safety of all parties.
  • Ensure that health and safety policy, procedures and risk assessments are in place and that these are reviewed annually.
  • Review the implementation of the Safeguarding Policy, Procedures and Practices at least annually.


Each person who works within this church community will agree to abide by this policy and the guidelines established by this church.

This church appoints Susan Bain as the Parish Safeguarding Officer

Priest-in-charge                 Rev. Captain Peter Allen

Churchwardens               Mike Platt and Christine Beet

Date:                                 15 July 2019


This policy covers the work of the parish with children, young people and vulnerable adults, in its services, in the groups meeting throughout the week and any work taking place outside of the church buildings that is carried out under the auspices of the Parochial Church Council (P.C.C.).

Statement of Aims

Our aims are to help children, young people and vulnerable adults to:

  • develop Christian discipleship through a programme of learning and thereby to deepen their Christian faith
  • experience the love of God
  • experience a strong Christian fellowship
  • realise their full potential physically, mentally, emotionally and spiritually
  • take a full and responsible part in the Church’s life and worship as appropriate to their age, development and ability
  • have access to a safe meeting place
  • experience indoor and outdoor leisure activities as appropriate to their needs and interests
  • experience and practice the promotion of equality of opportunity for all


We recognise that everyone has different levels of vulnerability and that each of us may be regarded as vulnerable at some time in our lives. In response to this we:

  • commit ourselves to respectful pastoral care for all people to whom we minister
  • individually to be aware about the possibility of the physical, emotional, sexual, financial and spiritual abuse of vulnerable people, and to report any concerns that we discover or suspect
  • undertake to exercise proper care in the appointment and selection of those who will work with people who may be vulnerable
  • are committed to supporting, resourcing, training and regularly reviewing those who undertake work amongst people who may be vulnerable


Policy Statement

This P.C.C. adopts the policy statement of the Church of England and will display it prominently in all church premises. The P.C.C. expects all church workers to follow its Safeguarding Policy and will display it in a prominent place.


If an allegation is received concerning the behaviour of a child, young person or adult, the Diocesan Allegations Policy will be followed.

Application of the Policy

All new workers, whether paid or voluntary, working for church-based organisations, will be informed of the policy by the incumbent (or the churchwardens during interregnum), the Safeguarding Officer or the group leader. They will be expected to accept the policy and guidelines and work according to their requirements. All new members of the P.C.C. will be required to accept the policy and guidelines. The P.C.C. will appoint a group to oversee the Policy, and it will be placed on the Agenda of the P.C.C. at least annually for review.

The P.C.C. will appoint a Safeguarding Officer and will inform the Church House administrator of their details.

Church Premises

Any organisation booking the use of church premises will be informed of the need to observe the policy via a statement on the booking form. They should be expected to confirm that they have a safeguarding policy and appropriate insurance. Individuals booking church premises for private functions will have the policy drawn to their attention and accept their responsibility for protecting children/ vulnerable adults at that function.

Concerns About or Reported by a Child or Vulnerable Adult

This parish will follow the Diocesan Guidelines and report the concern to the Diocesan Safeguarding Adviser, or to the appropriate Archdeacon.

Domestic Abuse

We are committed to promoting and supporting environments which challenge domestic abuse and minister to those who have been damaged by such experiences to seek healing. (see Parish Statement on domestic abuse)

First Aid and Accidents

Each group will have at least one adult present who has at least a basic knowledge of first aid. There should be a properly stocked first aid kit accessible to each group. In the event of any accident, an incident and accident report form should be completed. This should be kept securely in a marked file. Parents/carers should also be informed of any accident.


The P.C.C. will ensure that there is adequate insurance cover for all activities for children, young people and vulnerable adults. Risk assessment will be in place for all relevant activities.

Intimate Personal Care

It is not the policy of the church to provide intimate personal care to children, young people or vulnerable adults, which should be provided by parents/carers. The church building has one accessible toilet, which is equipped with baby changing facilities. It is our policy that this facility is used to meet any intimate personal care needs of the children/vulnerable adults that parents/carers are responsible for.

Providing an independent person

Children, young people and vulnerable adults should have the opportunity to raise any concerns about any health and safety or protection matters. A notice will be placed on the noticeboard and/or entrance to church and to all church premises with the name of the parish Safeguarding Officer, Childline telephone number and of any other independent person the parish appoints to afford this opportunity.



The P.C.C. will follow the recruitment process included in the Diocesan Safeguarding Policy. References, the confidential declaration and a DBS check via the Diocesan system will be obtained. Appointment to any post, paid or voluntary, will not be made until these processes are complete. All appointments will be made on a conditional basis until the completion of a satisfactory probationary period. All those working with children, young people and vulnerable adults will follow the good practice guidelines in the Diocesan Safeguarding Policy and Guidelines.

Where a DBS check reveals blemishes this will be reported to the Diocesan Safeguarding Adviser. Where it is agreed appropriate to continue with the appointment, a risk assessment for the individual will be developed and adopted to minimise risk. (see Parish Statement on the recruitment of ex-offenders)

Registration and Parental/Carer Consent

All groups will keep a register of those attending each session. Consent forms, including emergency contact details, must be completed for all participants, and must be available to group leaders whenever the group meets. This applies to all groups, whether meeting on church premises or elsewhere.

Retention of Records Relating to Safeguarding Incidents

Records will be retained indefinitely, at least for 70 years after the last contact with the individuals concerned.


All those working with children, young people and vulnerable adults will meet to review their work on an annual basis. This should include a review of safeguarding issues and health and safety issues relating to each group. Notification of this meeting should be reported to the P.C.C. The Parish Safeguarding Officer will review the parish policy annually and report to the P.C.C., who will record this review in their minutes. The P.C.C. will inform the Archdeacon via the visitation that this has been done. A copy of the current Parish Safeguarding Policy should be sent to the Archdeacon for inclusion in the parish file. A further copy should be sent if there are substantial amendments.


Group leaders will be encouraged to attend the Safeguarding training provided by the Diocese or by the Local Authority. The parish will consider its training needs at the time it reviews the Safeguarding Policy. If specific needs are identified, the parish will consult with the Diocesan Safeguarding Adviser.

Use of Social Media

All those using social media, text messaging and e-mail to communicate with children and young people must follow the diocesan guidelines.




What to do if a child, young person or vulnerable adult discloses to you about abuse:

  • Listen and keep listening
  • Avoid using leading questions
  • Accept what you hear without passing judgment
  • Carefully record, as soon as possible, what was said/observed, the date and time and the persons involved, then sign, date and keep the record safe 
  • Don’t make promises you cannot keep


  • Report concerns to a contact


If an emergency and the individual is in immediate threat of harm, contact the emergency services on 999

For a non-emergency:


The Priest in Charge                       Rev. Captain Peter Allen  

The Safeguarding Officer                Sue Bain                   

The Deputy Safeguarding Officer      Jan Dakin                 

If none available, then contact

  • Diocesan Safeguarding Adviser (DSA)     Linda Langthorne      01709309100


Concerns should be reported to the DSA within 24 hours of being received.


If the allegation is about a member of the clergy or a licenced Lay Minister, this should be referred to the Bishop via:

  • Venerable Malcolm Chamberlain (Sheffield and Rotherham) 07740198806
  • Do not discuss with anyone else
  • Do not investigate yourself, or make assumptions


Diocesan Contact Numbers

The Archdeacons’ Office                           01709  309110

Mike North (Youth Officer)                         01709  309146

Linda Langthorne (Safeguarding Adviser)     01709 309100

Thirtyone:eight disclosure service:

Jill Raggett; John Atkins        (account manager/s) 0845 1204549 Ext 204

Diocesan website                           



Version 1 agreed by the PCC:       17 January 2011

Reviewed:       12 July 2011; 23 April 2012; April 2013; 31 March 2014; 20 April 2015; May 2016, April 2017.

Version 2 review to incorporate children and adults into a single policy 14 June 2018

Reviewed:       15 July 2019