The Parochial Church Council (PCC) of Gleadless Team Parish 

The PCC of Gleadless Team Parish is committed to being transparent about how it collects

and uses personal data and to meeting its data protection obligations.


What is personal data?


Personal data relates to a living individual who can be identified from that data. Identification can be by the

information alone or in conjunction with other information in the data controller’s possession or likely to come

into such possession. The processing of personal data is governed by the General Data Protection Regulation

(2016/679 EU).


Who are we?


This Privacy Notice is provided to you by the PCC of Gleadless Team Parish which is the data controller for you

r data.This means it decides how your personal data is processed and for what purposes.


What information do we collect?


The PCC collects and processes a range of information about you. Depending on your involvement in the church,

this may include some or all of the following:

• your name, title, address and contact details, including email address and telephone number

• demographic information such as gender, age, date of birth, marital status, nationality, education, work histories,

academic professional qualifications, hobbies, family composition and dependents:

• information about your next of kin, dependants and emergency contacts;

• information about your criminal record;

• details of voluntary activities you undertake within Gleadless Team Parish

• information about medical or health conditions, including whether or not you have a disability for which the PCC

needs to make reasonable adjustments; 

• bank details, payment card numbers and gift aid declarations

• information provided in relation to weddings, baptisms and funerals


The PCC may collect this information in a variety of ways

• including the published address book




How do we process your personal data?


The PCC of Gleadless Team Parish complies with its obligations under the General Data

Protection Regulation (GDPR) by:

• keeping personal data up to date;

• storing and destroying it securely;

• not collecting or retaining excessive amounts of data;

• protecting personal data from loss, misuse, unauthorised access and disclosure;

• ensuring that appropriate technical measures are in place to protect personal data





Why does the PCC of Gleadless Team Parish process personal data?


We use your personal data for the following purposes:-


• To enable us to meet all legal and statutory obligations which include maintaining and publishing our electoral

roll in accordance with the Church Representation Rules;

• To carry out comprehensive safeguarding procedures

• To minister to parishioners and provide pastoral and spiritual care

• To organise and perform ecclesiastical services such as baptisms, confirmations, weddings and funerals

• To deliver the Church’s mission to our community and to provide voluntary or charitable activities for the benefit

of members of the community in the geographic area covered by the parish;

• To administer records of the members of the church

• To fundraise and promote the interests of the church and the charity

• To manage our employees and volunteers

• To maintain our own accounts and records (including the processing of donations and gift aid applications)

• To inform you of news, events, activities and services running at Gleadless Team Parish and changes to those activities.

• To send you communications which you have requested and that maybe of interest to you. These may include information

about campaigns, appeals or other fundraising activities.

• To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events,

activities and services occurring in the diocese and in which you may be interested

• To process a grant or application for a role


Some special categories of personal data, such as information about health or medical conditions, is processed to allow

appropriate action to be taken in the event of a medical emergency and to carry out employment law obligations such as

those in relation to employees with disabilities.


The data we process is likely to constitute sensitive personal data because, as a church the fact that we process you

r data at all may be suggestive of your religious beliefs.


What is the legal basis for processing your personal data?


Most of our data is processed because it is necessary for our legitimate interests. An example of this is

safeguarding to protect children and adults at risk


Some processing is necessary for compliance with a legal obligation. For example, administering and

publishing the electoral roll


Other processing is necessary for the performance of a contract or entering into a contract. An example

would be the hiring of a church hall.


Religious organisations are permitted to process information about religious beliefs to administer membership or contact details.


Where your information is used other than in accordance with one of these legal bases, we will first obtain

your consent to that use. For example, your explicit consent so that we can keep you informed about news,

events, activities and services in the parish and keep you informed about diocesan events.


Who has access to your data?


Your personal data will be treated as strictly confidential and will only be shared with other members of the church

in order to carry out a service to other church members or for purposes connected with the church. When there is

a legitimate purpose or legal obligations or consent your data will be shared with the Diocesan office. We will only

share your data with third parties outside of the parish where it is necessary for the performance of our tasks or

with your consent.



The parish may also share your data with third parties in the context of transfer of some or all of its business.

In those circumstances the data will be subject to confidentiality arrangements.


The parish will not transfer your data to countries outside the European Economic Area.


How does the PCC of Gleadless Team Parish protect data?


Gleadless Team Parish has internal policies and controls in place to try to ensure that your data is not lost,

accidentally destroyed, misused or disclosed, and is not accessed except by its office holders and

volunteers in the performance of their duties. 


Data will be stored in a range of different places, including


• The Parish Office

• The computer of the Treasurer and Gift Aid Secretaries

• The church administrator    

• Electoral Roll Officer



Where the PCC of Gleadless Team Parish engages third parties to process personal data on its behalf,

they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to

implement appropriate technical and organisational measures to ensure the security of data.


For how long does the PCC of Gleadless Team Parish keep personal data?


We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records”

which is available from the Church of England website .


Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork

for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.


Your rights


Unless subject to an exemption under the GDPR, you have the following rights as a data subject. You can:

• request a copy of your personal data which the PCC of Gleadless Team Parish holds about you; 

• request that the PCC of Gleadless Team Parish corrects any personal data if it is found to be inaccurate

or out of date;  

• request your personal data is erased where it is no longer necessary for the PCC of Gleadless Team Parish

to retain such data;

• withdraw your consent to the processing at any timeif the PCC of Gleadless Team Parish is relying on

consent as the legal ground for processing;

• request that the data controller provide the data subject with his/her personal data and where possible,

to transmit that data directly to another data controller. (This only applies where the processing is based

on consent or is necessary for the performance of a contract with the data subject and in either case the

data controller processes the data by automated means).

• request a restriction is placed on further processing where there is a dispute in relation to the accuracy

or processing of your personal data, 

• object to the processing of your data [This only applies where processing is based on legitimate interests

(or the performance of a task in the public interest/exercise of official authority); and processing for the

purposes of scientific/historical research and statistics]

• lodge a complaint with the Information Commissioners Office.


If you would like to exercise any of these rights, please contact the Church Wardens


If you believe that the PCC of Gleadless Team Parish has not complied with your data protection rights,

you can complain to the Information Commissioner, Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, telephone number 0303 123 1113.


Further processing


Where the PCC of Gleadless Team Parish wishes to process existing personal data for a new purpose

not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new

use prior to commencing processing and setting out the relevant purposes and processing conditions. Where an

d whenever necessary, we will seek your prior consent to the new processing.